Reimbursement Management Using SEPA Export

Modified on Wed, 12 Mar, 2025 at 12:39 PM

The SEPA export is a banking integration available on Expensya’s Gold and Premium plans.

The SEPA export is activated in the Integration menu, in the Administration tab, and allows you to view the reimbursement balance of each employee.

The amount to be reimbursed is calculated continuously by deducting the advances from expenses spent in the state of export. 

Activating the SEPA integration

Access the Administration tab under the Integration menu,
Click on + integration and select the Payment integration type

Choose Export SEPA and configure the integration: name your export and choose the state of the bills that you want to export.

Note: Only the expenses will be taken into account, which will then be transferred to accounting after the export’s activation date.

Before activating this feature make sure you have the following prerequisites:

All current reports are in the chosen export state (archived / exported)
All current advances are in the chosen export state (archived / on account)
Ensure that all of your employees have a reimbursement balance of 0.

Exporting the bills to be reimbursed in SEPA format

Once the SEPA export is activated, the Refund section is displayed in the Admin tab under the Payment menu.

The Refund section displays all user Balances.

To export the bills to be reimbursed, simply

select the names of the employees to be reimbursed,
click on the SEPA export button
download the export file to send the payment orders to your bank.

Tip: The file can be exported as many times as needed; this process does not affect the account.

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